Changes in the corporate environment happen quickly, and they always open up for better business opportunities. With mobile signing, it’s no different.
This alternative signing method allows companies to close agreements much faster, using mobile phones.
Mobile signing comes as a significant business feature as it allows signatures to be captured directly from mobile devices, with total security and legal validity.
In addition to helping with productivity and speed, it reduces costs, as it dismisses the use of physical files. That’s right, your company can finally implement a paperless culture.
There’s no doubt we are in the new era of business. Understand how the mobile signature drives success and contributes to your organization’s corporate mobility.
What is a mobile signature?
The mobile signature feature stood out as an essential tool for corporate mobility.
It enables documents to be signed electronically, with security and convenience, from mobile devices. This ensures flexibility, faster approvals, and eliminates the need for physical travel or paper use.
It’s much more than just a signature. To guarantee authenticity and validity, the highest levels of technology, such as biometrics and encryption, are applied.
Have you ever imagined being free from printing endless pages, sending them by courier for signatures, receiving the signed documents, and then having to scan them?
With mobile signing, validating contracts, forms, and other electronic documents becomes quick, secure, and convenient. All you need to do is upload the files to Fusion Platform and set up the signatories.
Brazilian Legislation Applied to Mobile Signing
Known as the electronic signature law, 2020’s Law No. 14,063 regulates the use of mobile signing in Brazil. From that date, the rules of its use are outlined, along with an expanded acceptance of the mobile signatures.
To ensure validity, the signatory must be identified, the document’s integrity must be guaranteed, and the signatory must not be able to deny authorship of the signature.
Thus, the legal validity of the digital signature, if the established procedures are followed, is the same as a physical manual signature.
Mobile Signing in Corporate Mobility
The ability to sign documents directly from a mobile phone is intrinsically linked to corporate mobility.
The combination of technologies drives digital transformation within companies and enhances business operations, bringing benefits such as:
– Agility and flexibility: Sign documents anytime, anywhere, directly from your mobile phone. All you need is an internet connection. Since the documents are digital, approvals and decisions are made quickly and efficiently.
– Cost reduction: Paper usage is eliminated or significantly reduced, contributing to lower costs for storage, printing, and document mailing. The company is also free from losses, misplacements, and rework.
– Security and compliance: By using encryption methods to identify and authenticate the signatory and providing traceability of information, electronic signatures are highly secure. Another highlight is the assurance that, once signed, documents cannot be altered. Any change invalidates the signature, protecting documents against fraud and modifications.
– Experience: Clients, partners, and suppliers are positively surprised by mobile signing alternatives. Negotiating becomes more convenient, without the need for physical travel. The digital signing in Fusion Platform is fully intuitive and easy to use, even for those unfamiliar with digital technologies.
In fact, every company becomes more productive with mobile signing, as the time spent on administrative tasks is reduced.
Where to Use Mobile Signing?
There is a wide range of applications for mobile signing, both internally and externally. It can be said that all departments and corporate processes benefit from this technology.
Undoubtedly, closing of business deals is one of the most common uses of this signature model. This is especially true because it allows proposals and contracts to be sent and signed remotely.
Another common use is in the hiring process of new employees. With the rise of remote work, contracts are signed electronically, facilitating and speeding up hiring.
In this context, the HR department can use mobile signing to manage vacations, sick leaves, permits, and other tasks.
In the legal area, it contributes to faster contracts and legal agreements. It also helps protect sensitive information, already streamlining the signing of non-disclosure agreements.
Implementing Mobile Signatures for Greater Corporate Mobility
Although it might seem complex, with the right solutions, implementing mobile signing capabilities in your business is very straightforward.
The first step is to choose a reliable platform that meets your business needs. It’s important that it integrates with other systems, such as ERP and CRM.
One of the major advantages you can aim for is the continuous management of documents and processes, offering greater productivity and agility.
Neomind’ Fusion Platform is a comprehensive solution for document management, processes, indicators, risks, and, of course, electronic and digital signatures. All company information is centralized in one location, allowing for better control and management.
The platform is entirely user-friendly and customizable to meet the complexities of your organization, including integration with other systems the company already uses.
To offer more corporate mobility, Neomind provides the Fusion Platform app. This way, all management, approvals, indicator tracking, signatures, and more, are handled directly from your mobile device.
Additionally, mobile signatures can be done directly through WhatsApp. Set up signatories and send notifications directly to the messaging app.
To sign, simply access the link sent via message and perform authentication. All signature activity can be tracked through the Fusion Platform app.
With Neomind’s mobile signing, even those without a platform account can sign your documents.
This combo of convenience and practicality is supported by traceability, document version clarity, access restrictions, and compliance.
Not to mention that all the necessary aspects to ensure your documents are signed with complete security and legal validity are applied.
So, are you ready to make corporate mobility a reality in your business? Try Fusion Platform and enjoy all the benefits of mobile signing.
