With the arrival of the pandemic, the home office became routine in companies, which had to reinvent their management. And this fact has accelerated the need to automate processes, documents, signatures, etc.
Do you want to know how to have control of internal processes? How to validate and collect signatures? How to follow this process?
In this article we will present one of the easiest ways to do this management: with the Fusion Platform. We will explain about the electronic signature, which documents can be signed and its greatest benefits.
Is the Eletronic Signature secure?
In the 2000s, the “Electronic Signatures in National and Global Trade Act” was passed in the United States. Its approval was intended to improve security and make these signatures legal for all types of use.
Today, what guarantees authenticity, without the vulnerability of a manual signature, is a set of data associated with the electronic signature. That is, information obtained from emails, names, the signatory’s IP address, protocols, among others.
Moreover, your security also comes with legal acceptance. The electronic signature has as its legal basis, among others, the Brazilian Civil Code in its Articles 104, 107 and 225 and Law No. 14,063/2020.
Difference Between Digital and Eletronic Signature
First, it is important to emphasize that the two types of signatures are legally valid, but have slightly different processes.
“The electronic signature refers, in general, to any electronic process that indicates the acceptance of a document, while the digital signature is a specific type of electronic signature. To validate its authenticity, the digital signature requires a Public Digital Certificate, which is the digital identity of an individual or legal entity in electronic media.”
Thus, it is possible to understand that, when there is a signature that uses an electronic means, it is electronic. The digital signature is a specificity of electronics, as it needs specific requirements to happen.
If you have any questions, access our full article on the Differences between Eletronic Signature and Digital Signature
Benefits of Eletronic Signature
We know that digital transformation is a path of no return, and ensures greater agility in all company processes.
So, to highlight the importance of adopting Electronic Signature within your business, check out some of the benefits generated:
Cost reduction
A paperless environment is an environment that reduces the purchase of paper, pen, printers, toners, transportation, etc. In other words, not using physical resources has a great impact on the final results, making them much more positive.
Speed
Imagine sending the document to all the people involved and receiving it signed in a short time. This is the speed provided by the Electronic Signature.
Multiple signatories can sign a document in a matter of minutes, mitigating time, reducing, and even eliminating missed deadlines.
In addition, signatories can sign the document simultaneously, being in different physical spaces.
Mobility
In this sense, documents can be signed from anywhere, regardless of where you are.
There is no need for those responsible for the signatures to travel. In the same way that it is not necessary to send the paperwork by transport. Everything can be signed even by cell phone.
Unique benefits of Fusion Platform e-signature
Choosing software for management is critical. Therefore, Neomind is always updating its platform, aiming at the best service.
Currently, the Electronic Signature is a differential of our system. After all, it is another feature capable of speeding up and uncomplicating processes.
The Fusion Platform offers:
- Centralized information on a single platform;
- There is no need for integration, the feature is native to the system;
- Eliminates hiring costs and other tools;
- There is no limit on the number of signatures, that is, you can sign 50 thousand documents at no additional cost;
- Definition of the flow of processing documents and signatures the way you think is best for your business rule;
- Any type of person can sign this document, it doesn’t necessarily have to be a user, it can be a supplier, a customer, who can sign without consuming any license.
These are just some of the advantages of using Fusion. The practicality of a non-user signing the document allows contracts to be executed much faster.
Even if there is a need for a third party to sign, such as a supplier from another state, for example, the effectiveness is fast. All the person has to do is click on the link sent by email that directs them to Fusion, fill in some requirements and sign the document.
Examples of documents that can be signed
Among a multitude of document options that can use the Fusion Platform Electronic Signature, the following are staked:
- Contracts and Authorizations in general;
- Terms such as: Adhesion, Home Office, Confidentiality;
- Holerite;
- Overtime Approval;
- Payroll;
See how convenient it is to sign up with the Fusion Platform
Conclusion
So, we can conclude that more and more companies are seeing the need for automation to have better control, better management quality, assertiveness in indicators, among other benefits that the systems bring.
Want to know more about how to manage your company? How to have electronic signature without limits and on a single platform?