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Electronic signature is a technological resource that allows agreements to be digitally signed with full legal backing and efficiency.
Signatures play an important role in our daily lives, whether to formalize a business deal or expressing agreement from two or more parties on a specific matter. Nowadays, signatures have evolved beyond traditional paper-based methods and have moved into the digital realm.
In the business context, managing document signatures and their legal validity has become a widely debated topic, and the use of signature platforms is becoming increasingly common.
Integrating electronic signatures through Business Process Management (BPM) is a valuable asset for companies, offering various benefits that enhance efficiency and the security of their business operations.
So here are the five main reasons that highlight the importance of electronic signatures in automated processes:
1. Automation and Speed
Electronic signatures allow the automation of document signing processes, eliminating the need for manual printing and signing. This makes the workflow more productive and efficient, reducing the time required to obtain the necessary signatures.
2. Traceability and Control
By integrating electronic signatures into an Integrated Management Platform, it becomes possible to trace and audit the entire document signing process. Each step, from document creation to signature protocol generation, is electronically recorded and monitored. This ensures transparency, control, and compliance with internal company policies.
3. Security and Integrity
Electronic signatures use encryption and other security techniques to protect the integrity of signed documents on a given platform. This prevents tampering and ensures the signature’s legal validity, offering a high level of safety.
4. Convenience and Accessibility
With electronic signatures, involved parties can sign documents remotely, anytime, and anywhere, as long as they have internet access. This eliminates the need for in-person meetings or physical document exchanges, making the whole process more convenient and accessible for everyone.
5. Environmental Sustainability
Electronic signatures contribute to environmental preservation by reducing the need for physical documents and overall paper consumption. This results in a decrease in raw material usage, preserving natural resources and reducing waste, in turn promoting more environmental sustainability.
By leveraging the benefits of electronic signatures in BPM processes, companies can optimize their operations, improve efficiency, enhance security, and promote more sustainable practices. These advantages are even more evident in an Integrated Management Platform that includes native electronic signatures, such as the Fusion Platform.
Electronic Signature Central: Organization, Efficiency and Security in a single place
The Fusion Platform’s Electronic Signature Central offers a comprehensive and efficient solution for managing all your signing needs in a BPM environment.
It is a hub that enables users with a quick overview of files that require signature. The platform provides accessibility with all detailed information about who requested the signature, when, and where the request was made. Additionally, users can access the full signature history of these files, ensuring precise and secure control.
One of the key benefits of the Signature Central is tracking files for which the user has requested signatures from other parties. This enables more agile task management, facilitating the completion and publishing of documents.
With the implementation of the Electronic Signature Central, organizations enjoy benefits such as centralized and organized signatures, improved efficiency and productivity, strengthened control and security, and full legal and regulatory compliance.
Moreover, collaboration and accessibility are facilitated, providing a more positive experience for employees and clients.
